Easy Steps to Add Music To PowerPoint Presentation

Do you often use the Microsoft Office’ PowerPoint application? Are you a person who really is into creating presentations using mentioned due to several reasons including work related and school related concerns?

Well if you do, this article would really be beneficial to you since in this post, the main discussion would be circling about the basic methods and steps you need to accomplish in order to easily add music to PowerPoint.

Usually, PowerPoint presentations are created for reporting purposes. To be able to easily show and report data to a huge group or number of people, the use of presentations created through Microsoft Office’s PowerPoint application is indeed helpful. Many are actually using it.

If this will be your first time and you wanted to know and learn how to add music to your PowerPoint presentation to upgrade it and spice up some more, you should keep on reading this post.

Contents Guide Part 1: How to Add Music To PowerPoint PresentationPart 2: Adding Music From Spotify To PowerPoint PresentationPart 3: In Summary

Part 1: How to Add Music To PowerPoint Presentation

We are all aware that all applications perform upgrades and improvements. This is why some of you might be using an older version while others could be using the newer one. In this part, we will discuss how to add music to PowerPoint presentation for both versions mentioned. Beginning of with the latest version.

Add Music To PowerPoint

Note: Just make sure that if you are to add any audio, songs, or music onto your PowerPoint presentations, make sure that those are saved on your personal computer and are in the format of either WAV or MP3.

For The Newer Version

If you are using the newer or latest version of Microsoft Office’ PowerPoint application, here are the simple steps that you should follow.

  1. Open the presentation you will be working on.
  2. Head to the “Insert” button.
  3. Choose and add the selected audio.

Below are the details for each step.

Step 1: Open The Presentation You will be Working On

The first thing that you need to accomplish is to make sure that you have opened the PowerPoint presentation file wherein you will be working on. If you immediately decided that you wanted the song to be played starting with the first slide, you must click the first slide of the presentation.

Step 2: Head To The “Insert” Button

Once you have completed the first process, you can now head to the “Insert” tab which you can immediately see at the top most part of the screen.

Once you did the above, look for the “Audio” button which is just located at the upper right corner. By ticking it, you will be seeing two options – “Audio from my PC” and “Audio Recording”. You must select the “Audio from my PC ” button.

Head To The “Insert” Button

Step 3: Choose And Add The Selected Audio

Finally, the last step would be choosing the audio or song to be added onto the PowerPoint presentation. Once you have ticked the “Audio” button initially mentioned, a new window will be shown in the screen wherein you will be prompted to select the audio you are to use. You can browse all over your media library. Upon finishing the selection process, you can just hit the “Insert” button to successfully add the song.

In this step, you have the option to decide whether you will be allowing the background music to play automatically once you have started showing the slides of your presentation or manually do it.

  • If you wanted the songs to be automatically played, you can just easily select the “Play in Background ” option which you will be seeing in the Playback tab. Once you did this, you the song will automatically play once presentation has been opened.
  • If you wanted to manually do it, you can just head to the Playback tab as well and hit the “No Style ” option.

You can as well perform minor editing on the song that you have added. You can add styles or animations, perform audio trimming, or do some adjustments on the sound level or volume of the song being used.

Upon finishing these steps, you got to have a background music for your PowerPoint presentation.

Now, we will be heading to the discussion on the procedure to use in case you are using an application of lower or old version.

For The Older Version

Some up to now could still be using either PowerPoint 2007 or 2003 versions. If you are one of them, you do not need to worry that much because we are as well going to tackle the steps you need to accomplish in this portion of the article.

You just need to make sure that below guide will be followed.

  1. Open the PowerPoint presentation you will be working on.
  2. Go to the “Insert” tab and select the “Sounds” button.
  3. Choose the background music to be used.

Let us further look into these steps.

Step 1: Open The PowerPoint Presentation You Will Be Working On

The first step would be opening the slide or presentation wherein you will be working on. Same with the first one, if you wanted to add the song on the first slide, just click the first slide. If you wanted it to start on other slides, make sure to click specific one.

Step 2: Go To The “Insert” Tab And Select The “Sounds” Button

Now, once you have opened the file, you must head to the “Insert” tab and choose the “Sounds” button. You will be seeing options displayed once button has been ticked. Make sure to click the “Sound from File” button among the choices. In PowerPoint 2003 version, the option you will be seeing is “Movies and Sounds ” instead of “Sounds” only. Once you clicked it, you will also be seeing the “Sound from File ” button which you need to hit.

 Go To The “Insert” Tab And Select The “Sounds” Button

Step 3: Choose the Background Music to Be Used

The last and finally the last step would be the selection of the audio to be used as background music. You can just easily browse on your personal computer’s library to do it. Just make sure that the song to be used is in the format of either WAV or MP3.

Now that we got to learn how to add music to any PowerPoint presentation, the issue would be “what if you are looking into a song or sound which you wanted to get from Spotify application?”

Well, you can find out what the answer is on the next part of this post.

Part 2: Adding Music From Spotify To PowerPoint Presentation

The dilemma now arises in case you wanted a specific song from Spotify to be added on your PowerPoint presentation. If you are a Spotify user and lover for quite some time now, you are surely aware that those songs coming from Spotify cannot easily be downloaded on your device (well, you can perform the downloading for offline playing in case you are a premium subscriber but still, you are to face some limitations) because those are DRM (Digital Rights Management) protected. Another thing is that in PowerPoint presentations, you should make sure that you are using only WAV or MP3 files.

Well, DumpMedia Spotify Music Converter will definitely be the solution to this issue.

This professional software application has the ability to convert your favorite Spotify songs to any format not only MP3 (as well as other popular and unknown formats) which makes it flexible enough to respond to any of your needs. Apart from this great thing, you can as well enjoy its feature of removing the songs’ DRM (Digital Rights Management) protection (since we all know that Spotify songs are DRM protected) alongside with conversion. In using this, you can have any songs played offline anywhere and anytime.

Here are the simple steps to use this.

  1. Download and install DumpMedia Spotify Music Converter.
  2. Choose any you desire as the resulting one.
  3. Proceed with conversion by ticking the Convert button.

Let us look into these steps further.

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Step 1: Download And Install DumpMedia Spotify Music Converter

Of course, the first thing you need to do is to have this DumpMedia Spotify Music Converter downloaded and installed on your personal computer. Once done, just open and launch the program to start as well as your Spotify application. You can begin adding the files by performing dragging and dropping or even adding just the file’s URL (link). This program supports batch conversion which makes it possible to convert not only a file but a number. Converting a lot at a time is not an issue.

Step 2: Choose Any Format You Desire As The Resulting One

Upon importing and uploading the songs to be converted, the next step would be the selection of the output format. Make sure that you will choose any format you desire among those that you will be seeing in the screen. In this case, we ought to convert the songs to any format supported by PowerPoint application such as WAV or MP3 (but since WAV format makes your file a bit larger, choosing MP3 would be a better option). You can do this by heading to the “Convert All Tasks To ” button located in the top right corner of the screen.

 Choose Any Format You Desire As The Resulting One

Step 3: Proceed With Conversion By Ticking The Convert Button

The last step would be hitting the “Convert” button to begin the conversion process. This will only take some time since the program is designed to function five times faster than any other converters.

 Proceed With Conversion By Ticking The Convert Button

While conversion is being done, status bars will be shown in the screen wherein you can monitor the progress of the process for each song.

By performing just these three easy steps, you can have your Spotify songs converted to any format you desire. You can now have those saved on one of your personal computer’s folders and make sure to select those once choosing of background music for your PowerPoint presentation is being made.

Part 3: In Summary

You can now easily add music on any PowerPoint presentation you have. Whether you are using an older or a newer version, that would not be an issue for you anymore. Both guides have been shown and discussed on this post. Additionally, if you wanted a song from Spotify as a background music, you can make use of DumpMedia Spotify Music Converter.

What else would you need? Want to use any of the guides mentioned?

The Author of article.

Written By Rosie

An editorial director of DumpMedia, who writes high-quality product tutorials, reviews, tips, and tricks regularly.

Last updated: 2019-12-26

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